In today’s HR and recruitment environment, professionals are required to manage increasing volumes of information, from resumes and job descriptions to policies, reports, and internal communications. The challenge is no longer just completing tasks, but doing so efficiently while maintaining accuracy, consistency, and sound judgement. This 1-day practical workshop introduces participants to the use of AI tools, with a focus on Google Gemini and NotebookLM, to enhance everyday HR and recruitment workflows. Participants will learn how to use these tools to streamline tasks such as resume screening, interview preparation, policy interpretation, and report writing. Through guided hands-on activities, participants will gain confidence in applying AI to support decision-making, while understanding the importance of ethical use, data confidentiality, and human oversight—critical in HR functions. The programme is designed to be non-technical, practical, and immediately applicable in the workplace 

Course Objectives

By the end of this course, participants will:

1. Understand the capabilities and differences between Google Gemini and other AI tools  

2. Apply effective prompting techniques to improve the quality of AI-generated outputs

3. Use Gemini to support HR tasks such as drafting emails, summarising documents, and generating ideas

4. Analyse resumes and job descriptions using AI to support shortlisting decisions

5. Use NotebookLM to extract insights from HR policies and internal documents

6. Generate structured HR reports, interview questions, and communication materials efficiently

7. Apply AI tools responsibly while maintaining confidentiality, fairness, and professional judgement 

Who Should Attend

This course is ideal for:

1. AI and Machine Learning Engineers

2. Data Scientists and Analysts

3. HR Professionals

Module 1: Introduction to AI & Gemini for HR 

• What is generative AI (simple, non-technical explanation) 

• Introduction to Google Gemini and how it differs from traditional search 

• Gemini vs other tools (e.g. ChatGPT, Copilot – high-level positioning) 

• Where AI fits into HR workflows: 

• Recruitment 

• Employee communication 

• Policy management

Module 2: Prompting & Core Capabilities of Gemini

• How Gemini understands prompts and context

• Summarisation

• Content drafting

• Idea generation

• Information synthesis

• Prompting fundamentals; clarity, context, tone, constraints 

Hands-on Activity

• Participants practise: 

• Summarising a HR document

• Drafting a recruitment email

• Improving poor prompts into effective ones 

Module 3: HR & Recruitment Use Cases (Gemini + NotebookLM) 

Part A: Recruitment Efficiency 

• Analysing resumes vs job descriptions 

• Identifying key skills and gaps 

• Generating interview questions 

Hands-on Activity: 

• Shortlist candidates using AI 

• Generate structured interview questions 

Part B: HR Documentation & Policy Understanding (NotebookLM)

• Using NotebookLM to: 

• Upload HR policies 

• Extract key points

• Simplify complex documents

 Hands-on Activity: 

• Summarise HR policy into key actions 

• Create employee-friendly explanations

Part C: HR Communication & Reporting 

• Using Gemini for: 

• Internal emails 

• HR reports 

• Employee announcement

 Hands-on Activity: 

• Draft HR communication 

• Create a recruitment summary report 

Module 4: Decision Support, Ethics & Best Practices

• Using AI to support (not replace) HR decisions 

• Understanding AI limitations and hallucinations 

• Managing bias in recruitment 

• Data privacy and confidentiality in HR context

Final Activity:

• Participants complete a mini scenario: 

• Review candidate data 

• Generate insights using AI 

• Present a hiring recommendation with justification

Workshop Methodology

• •  Interactive instructor-led sessions ·

  • Practical examples and real-world case discussions

  • Hands-on exercises and group activities

  • Knowledge checks and learning reflections 

Participants are encouraged to: 

1. Bring their laptops with access to their Google Account. 

2. Ensure it’s pre-loaded with sources: 3–5 PDFs related to their current research or unit of study. 

3. Bring headphones (optional for testing audio/podcast features)